Codes of Practice/ Guidelines

Code of Practice on the Identity Card Number and other Personal Identifiers

3.3	For the avoidance of doubt, nothing in paragraph 3.2.2 permits a data user to collect a copy of the identity card of an individual:

	3.3.1	merely to safeguard against any clerical error in recording the name or identity card number of the individual;

	Note:	For example, while the ID card number of an individual may be recorded upon his admission to a building, his ID copy should not be taken.

		or

	3.3.2	merely in anticipation of a prospective relationship between the data user and the individual.

	Note:	For example, while it may be justifiable for an employer to obtain the identity card number of a job applicant say for checking it against those of previous unsuccessful applicants , no ID copy should be collected until the individual is successfully recruited.

3.4	Notwithstanding paragraph 3.2, the Immigration Department may collect a copy of the identity card for a purpose directly related to its operations where this is necessary to carry out the purpose concerned.